Meeting Administration Co-ordinator

Meeting Administration Co-ordinator

Full time 35 hours pw OR option for Part Time 28 hours pw (4 days)

Hourly rate: $44.59 to $53.25 ph + 10% superannuation

+ transport allowance + access to flexi-time

• Deliver exceptional support and advice for the management and conduct of Council Meetings
• Join a small, dedicated team to support the Councillors of North Sydney Council
• Work in a vibrant area
• Flexible work arrangements available 

North Sydney Council administers the North Sydney local government area on Sydney’s picturesque lower North Shore. Our 400 employees look after 77,000 residents spread across 10 square kilometres of land on the foreshores of Sydney Harbour providing spectacular harbour views, beautiful parklands, and a bustling CBD. Our aim is to ensure North Sydney remains a welcoming, well-designed, safe and beautiful environment for residents, workers and visitors.

We are currently seeking an enthusiastic and service focussed individual to join our Council and Committee Services team as Council’s Meeting Administration Coordinator. This is an exciting opportunity to work closely with staff across Council, the public and Councillors in order to support and facilitate a range of key governance functions within North Sydney Council.

The successful candidate will be responsible for coordinating meetings/committees, preparing agendas, minute-taking, producing papers in accordance with appropriate legislation. The position will also provide support to Councillors to enable them to carry out their civic office functions, particularly as decision makers through Council Meetings.

This role will suit an applicant who exhibits excellent interpersonal and communication skills, with the ability to adjust to changing priorities and manage multiple tasks against strict deadlines. If you are a skilled administrator and are highly organised this role will suit you.

Please note that the successful applicant will need to be available to attend evening meetings on a regular basis, for which overtime or time in lieu is available.

Based at Council Chambers, located in a beautiful park setting, close to public transport, bicycle routes and recreational facilities.

Essential Criteria 

• Significant experience relevant to the role in a government or large multi-disciplinary organisation
• Sound working knowledge of relevant policy and legislation
• Strong administrative skills and ability to manage conflicting priorities and meet strict deadlines
• Demonstrated proficiency in report writing preferably for senior executive or public publication, preferably in the context of statutory reporting
• Excellent interpersonal and communication skills with particular emphasis on consultation, negotiation, influencing and assertiveness to effectively achieve corporate outcomes across a diverse range of stakeholders
• Demonstrated application of research, analytical, problem solving and investigative skills preferably as they relate to the development of performance measures and service standards
• Proficient in the use of personal computer applications and in particular, the Microsoft suite of products (i.e. Microsoft Word, Excel, Outlook 365)

Desirable

• Relevant tertiary qualification in Administration, Business Governance, Local Government, or similar
• Experience in the preparation of business papers and taking of live minutes for Council Meetings
• Supervisory/staff management experience
• Ability to train or present to small groups of people
• Ability to manage highly confidential and very sensitive matters
• Vaccinated against COVID-19

Why work at North Sydney Council?

We're committed to creating a diverse, inclusive and positive workplace. Our teams are reflective of the communities in which we operate, and we value the unique contribution each member makes to the North Sydney Council. The work we do makes a real difference to the lives of our residents and contributes to their economic and social wellbeing.

North Sydney Council as an employer offers excellent employee benefits such as:

• Easy accessibility to work with spectacular harbor view work locations
• Excellent work life balance with a 35-hour working week for indoor workers or fortnightly RDO’s for outdoor workers
• Flexible working hours with access to Flexi time
• Freedom to direct contributions to any compliant superannuation fund
• Health and Well-being programs for all employees such as Yoga, Pilates, Boxing
• Access to employee recognition and reward program
• Weekly fruit baskets
• Free access to counselling sessions through our Employee Assistance Program
• Free financial advice by a certified Financial Planner
• Monetary Transport allowance
• Invitations to Local Govt events, training and planning sessions
• Access to corporate social events at picturesque harbour locations

To view the Position Description, Click Here 

How to apply

Applicants are required to submit a cover letter, resume and answer the selection criteria questions.

Closing Date: 02 June 2022- 11.30pm 

About Us

With a cohort of approximately 400 permanent (full time and part time) employees, we consider ourselves not too big, not too small - just right! At North Sydney Council we're committed to creating a diverse, inclusive and positive workplace. Our teams value the unique contribution each member makes, and genuinely strives towards making North Sydney Council a fun place to work! The work we do makes a real difference to the lives of our residents and contributes to their economic and social wellbeing. Our commitment to our staff at North Sydney Council is: To optimise employee performance in an enjoyable, safe, fair and equitable workplace

North Sydney Council is committed to the principles of Equal Employment Opportunity in order to  provide a working environment that embraces and values diversity and inclusion. North Sydney Council  also adheres  to the principles of a child safe organisation and is committed to the care and protection of all children and young people. We strongly encourage candidates from wide-ranging backgrounds, identities and experiences to apply.