In the role of Legal Administration Officer you will provide an efficient support service to the Directors and Legal Services team. You will also represent the branch as a Recordkeeping Administrator.

Job details

Accountabilities include:

• Offer a high level of confidential administrative/secretarial support to the Directors (2) and the Legal Services team including:

o Manage incoming phone calls and direct enquiries appropriately.

o Assist with document preparation, ensuring documents are of high quality, conform to departmental standards and are finalised within required timeframes.

o Accept service of subpoenas and managing incoming correspondence.

o Coordinate meetings, workshops, forums and events.

o Transcription and amendment of complex and highly confidential legal documents.

o Assisting with billing, liaising with clients and other general admin duties.

• Provide easily accessible information to the Legal Services team by maintaining an efficient and confidential filing system in accordance with the department's Recordkeeping guidelines.

• As a Recordkeeping Administrator you will be responsible for:

o Creating, administering and archiving files in the department's Document Management System (DMS) and the Legal Practice Management System.

o Regularly reviewing files to ensure compliance with legislation and other departmental policies.

This role reports to the Principal Business Advisor.

Applications to remain current for 12 months.

Further information

There is one temporary part-time (0.6 FTE) position available working 43.5 hours/fortnight for 3 months with possible extension. Please ensure you download all attachments and follow the instructions on how to apply.

Documents

Before applying for this vacancy please ensure you read the documents below.

• 317225 19 Role Description (Word, 644KB)