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Division Project Officer

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Job Ref:  037115
Employer:  Batchelor Institute of Indigenous Tertiary Education
Job Type:  Full Time
Batchelor NT 0845, Australia (Show on map)
Salary and Benefits:  $101,860 - $113,675 (including salary $87,731 - $98,075)

Position title Division Project Officer
Position number 37115
Position classification Administrative Officer Level 6
Division Further Education
Location of position Batchelor
Tenure of position Ongoing
Immediate supervisor Director, Humanities
Positions supervised Nil
Special features of position This is a unique business role that combines project skills with client and employee relationship management. Reporting to the Director, Humanities, the role serves to coordinate the Third Party Agreement and fee for service programs, ensuring positive outcomes by addressing gaps and liaising with stakeholder across divisions. 

1.     Position overview

Working in conjunction with the Director, Humanities and the Director, Infrastructure, Land and Environment, the role has unique deliverables specific to the running of projects and troubleshooting across functional education outcomes. As such can be diverse in its nature to include not only projects but will also be proactive in exploring business opportunities through the coordination of research and evaluation strategies to ensure opportunities undertaken are financially sound and sustainable. There is also an element where no funding is available the position seeks to find funding through trusts and grant applications. The role leads the application process for the Further Education Division, pulling together knowledge from across the division to ensure the application is well structured and on time.

2.     Detailed statement of duties

2.1       Research and develop project briefs as directed by Director, Humanities including costing’s to provide a clear pathway of work scope to meet client requirements

2.2       Manage projects, to adhere to work scope and time and costing constraints of project

2.3       Manage staff/project team assigned to project to complete project objectives to a successful outcome

2.4       Collaborate, negotiate and co-ordinate with external clients to establish and meet their needs/requirements/deadlines

2.5       Provide research and analysis to Executive Director to enable sound overall business decision making processes for new business opportunities

2.6       Manage the grant application process for the Directorate as well as at times for other divisions of the Institute.

2.7       Provide efficient coordination of Division senior staff for reports and information flow to and from Director, Humanities and the Director, Infrastructure, Land and Environment.

2.8       Any other activities and responsibilities as directed by Director.

2.9       Ensure Further Education systems and processes are consistent and maintained.

3.     Essential selection criteria

3.1       Tertiary Qualifications in Business and/or Project management including demonstrated experience and well-developed knowledge of project management

3.2       Research and critical analysis skills including the ability to undertake targeted research to support the Division, quickly synthesise relevant issues and come up with creative and practical solutions.

3.3       Demonstrated excellent written and oral communication skills for diverse audiences and purposes, and the ability to do this under pressure and on short notice.

3.4       Sound exposure and knowledge of negotiation and facilitation techniques

3.5       Knowledge of external funding sources, mechanisms for accessing and associated accountabilities and awareness of appropriate legislation and internal policy and protocols

3.6       Well-developed knowledge of computer applications and other database programs including knowledge of administrative and Division processes

3.7       High-level typing skills, writing reports and other correspondence; including a high standard of layout and presentation.

3.8       Time management, the ability to take initiative, manage a complex set of responsibilities and tasks, and work effectively both alone and in a team.

3.9       Demonstrated knowledge and/or experience working within Vocational Education and Training sector.

3.10    Must have working with children card (OCHRE card)

4.     Desirables

4.1       Holder of NT Driver's licence.

4.2       Qualification - Certificate IV - TAE.


Applications close: Sunday 01 July 2018


The position description is available from the Institute’s website or by contacting the Human Resources Unit on (08) 8939 7207 or (08) 8939 7393.


All enquiries and applications are to be forwarded directly to Batchelor Institute



The Institute reserves the right not to make an appointment, or to vary the type of appointment.

Priority consideration for Aboriginal and Torres Strait Islander applicants.


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