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Assistant Project Administrator

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Job Ref:  031388
Employer:  Department of Infrastructure, Planning and Logistics (NT)
Job Type:  Permanent Full Time
Palmerston City NT 0830, Australia (Show on map)



Department of Infrastructure, Planning and Logistics

Work Unit

Business Support

Job Title

Assistant Project Administrator


Administrative Officer 4

Job Type

Full Time




$66,015 - $75,783  



Position Number







Information for Applicants

Applications must be limited to a one-page summary sheet and an attached detailed

resume/cv. For further information for applicants and example applications: click here

Information about Selected Applicant’s Merit

If you accept this position, a detailed summary of your merit (including work history, experience, qualifications, skills, information from referees, etc.) will be provided to other applicants, to ensure transparency and better understanding of the reasons for the decision. For further information: click here

Special Measures

Not applicable to this vacancy.

Apply Online Link


Primary Objective: Provide project and contract administration advice and services to Project Officers and client agencies to support the delivery of Government's civil and infrastructure programs.


Key Duties and Responsibilities: 

1.     Provide advice and support to Project Officers to ensure that projects and contracts are compliant with business processes and accountabilities.

2.     Provide all data recording, documentation and record keeping related to assigned Minor New Works, Repairs, Maintenance and less complex Capital Works, Recoverable Works and Consultancy Projects.

3.     Process and monitor the financial administration of projects and contracts to ensure that cash flow and expenditure targets are met.

4.     Provide support, monitoring and training to other Project Administration staff.

5.     Establish an excellent working relationship with clients and communicate effectively, both orally and in writing, on all matters relating to project administration.


Selection Criteria


1.     Ability to provide project and contract administration advice to Project Officers and client agencies on assigned Minor New Works, Repairs, Maintenance and less complex Capital Works, Recoverable Works and Consultancy Projects.

2.     Sound oral communication and interpersonal skills to explain procedures, standards and systems in a manner suited to the needs of technical and professional staff as well as client agencies, and to gain timely cooperation.

3.     Good written skills with the ability to prepare accurate memoranda as well as comprehensive and succinct file notes.

4.     Sound knowledge PC based project administration and financial management and reporting systems as well as Microsoft Word, Excel and Office related software.

5.     Ability to train, mentor and provide guidance to staff on the job.

6.     High level skills in maintaining data integrity with thoroughness, attention to detail and accuracy.

7.     A good knowledge of the Northern Territory Government (or similar jurisdiction) project and contract administration procedures and systems and relevant legislation and guidelines.

8.     An ability to interact effectively with people from diverse cultures.



1.     A sound knowledge of the structure and business of the Department of Infrastructure across the Territory.




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