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Officer - Procurement

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Job Ref:  GRC380
Employer:  Gympie Regional Council
Job Type:  Full Time
Gympie QLD 4570, Australia (Show on map)
Salary and Benefits:  $64,575 plus superannuation

Officer - Procurement

Role Overview

The purpose of this role is to provide assistance to the Coordinator – Procurement and Senior Officer – Procurement with the delivery of procurement services and online requisition (OLR) functions for council to ensure compliance with policies, procedures and legislation.

It will also provide high level administrative and customer service to internal customers of Council to support effective processing of procurement services and contract administration and preparation.

As the Officer - Procurement, you would be responsible for tasks such as:

  • Maintenance and Support for up to date procurement policies, procedures, work instructions and templates that enable council to meet government legislative and regulatory requirements, including the training and induction of council staff.
  • Maintenance of Council’s Contracts Register, Tender and Quotation Registers and any other relevant registers in conformance with relevant legislation and Council policies.
  • Assist the Senior Officer - Contracts in the ongoing administration of tenders and quotations, including uploading and updating E-Tendering Portals as and when required.
  • Administrative assistance to the work area, including preparation of council templates, correspondence, agreements, contract formation and reporting documents. This will include management and maintenance of Corporate Contract and Quotation or other relevant records via Council’s Electronic Record Management System.
  • Administrative support for the update and management of Procurement related systems and data including, but not limited to:
  • On Line Requisitions (OLR) training and helpdesk function;
  • Data Analysis Software;
  • Extranet and Intranet pages;
  • Excel Spreadsheets;
  • Panel Software Solution management, administration and training; and
  • Procurement projects reporting, presentations and meetings.

What we are looking for

This is an exciting and challenging opportunity that calls for a motivated and self driven professional with experience or exposure to contracts, tender processes and online requisitioning.  A person with high level interpersonal communication skills and an excellent computer literacy skills will thrive in this role.

To be successful in this role, applicants should have:

  • Sound verbal and written communication skills, with a demonstrated ability in customer service to support internal and external customers.
  • Demonstrated experience of contemporary procurement processes including tendering processes, contracts and relevant legislation.
  • High level administrative skills including document preparation, web based publishing, excel, Word, PowerPoint, minute taking and records management.
  • Knowledge and familiarity with Financial Systems software or modules.
  • Demonstrated experience in training or helpdesk operations in a mid – large size organisation.
  • Ability to work in a team environment as well as a demonstrated ability in successful time management and multi-tasking.

Position Description

For a full position description containing essential and desirable criteria, please click here.

Who to Contact

For information regarding the requirements of this role, please contact Michael Booth, Chief Financial Officer on 5481 0613 or email

For assistance lodging your application using Council's online system, please contact Rowena Chapman, Advisor - Human Resources on 5481 0687 or email

What we offer?

  • Nine day fortnight/ten day fortnight/flexible work hours
  • Access to employee health and well-being programs
  • Fitness Passport: work out at over 25 local gyms for you and your family at a subsidised rate
  • Access to professional development and employee education assistance
  • Long service leave after seven years
  • Generous superannuation scheme 13 per cent
  • Access to salary sacrificing
  • Employee assistance program offering free confidential counselling services for employees and their families.

Applications close  on Sunday 20 May 2018 at 11.00pm AEST. No late applications will be accepted. Only applications received via Council's online application system will be considered.

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